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Roundtable
Roundtable Submission Guidelines
Roundtable proposals should have a minimum of four and a maximum of eight participants – including the chair. Proposals should include:
A 250-word abstract detailing the theme of the roundtable discussion and four to five key questions that will be addressed
The name of the roundtable chair
A list of the participants and the contribution of each to the roundtable
Please take the time to read the below instructions to ensure that your submission is received in good order
If you need technical assistance at any time, please click on the blue support bubble in the bottom right-hand corner of the platform - this will give you a direct line to the IT support team on the event platform. Please note the response hours are between 9.00am - 5.00pm AEDT, for enquiries outside of this time the team will reply on their return.
Please find below instructions on how to complete the different sections of the submission form during the call for papers period.
Please read these instructions carefully to ensure that your submission is received in good order.
Before you start:
A Roundtable proposal should be submitted by the Roundtable Convenor.
Are you the designated roundtable convenor for your submission?
[ YES ] ✅ Continue with the instructions in this document.
[ NO ] ⛔ Stop and contact your roundtable convenor.
Begin by creating an account / logging in to your account Click “Log In” on the top right of the ICOC 2025 website. This works best on a laptop or desktop. If you already have an account please login using “Log In to Your Account”. >> Proceed to the next step 2. Submission Info.
If you do not already have an account, please instead fill out the section under “Create Your Account” (it may display on the right or below the other section). Fill out these details (title, names, email/s and password).
Click “Create Account”
You will be prompted to provide optional further information such as photo, bio etc but these are optional. You can proceed by scrolling to the end of the page and clicking “Update My Account”.
Submission Info
Start your submission by clicking on one of the following (all go to the same page):
“Abstract Submission” (top navigation bar) “Abstract Submission” (left navigation bar) “Submit an abstract” (main home page centre of screen) Review the information about the conference and the broad themes.
Proceed to the bottom of the screen and click “Submit Roundtable Abstract”. Review the information about roundtable submissions.
Click “Submit Roundtable Abstract” Submission name: enter the title of your roundtable here Submission description/overview: enter the abstract for the roundtable here (maximum 250 words)
Submission Type Select your submission type from the dropdown menu: Roundtable. Once you have selected this, a field will appear to list 4-5 key questions the Roundtable will address:
Themes Select the conference theme most appropriate to your panel. Select one theme only.
Submission Contributors Under “Author Type”, confirm your role, i.e. Roundtable Convenor Confirm that you will be presenting by selecting “yes” Include your personal details (title, name, email and institution if applicable). Add information the roundtable participants and clearly identify the chair as per below:
Name_of_Participant, Email address, Name_of_institution Please DO NOT use the “Add Presenter” button at the end of this section
Please detail any and all conflicts of interest Take time to carefully and diligently consider any potential conflicts of interest that might arise relating to you, your institution, your affiliations and your topic and its presenters/speakers.
Acceptance Questions Please complete the acceptance questions and ensure you have read the terms and conditions via the link.
Submit Click the submit button to submit your roundtable proposal
If you have any questions or issues please contact the ICOC team.
We may be fielding numerous questions so please allow 2-3 business days for a response. We strongly recommend you commence your abstract submission at least 1 week before the Call for Papers deadline to avoid last minute problems.
